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Resource Sharing Training Guide

Processing RSL items for Reading Rooms (Library Use Only)

The steps below outline how to handle items from the Resource Sharing Library (RSL) that are designated as Library Use Only. These items are circulated via the Reading Room (RR) circulation desk for each library.

Receiving RSL items for the Reading Room (making the hold available)

  1. Change your Library location to “X Library – X Reading Room”
  2. Go to Fulfillment > Scan In Items
  3. Scan barcode on the yellow bookband, Click OK.
  4. You will receive notification about item’s conditions, Library Use Only and its final due date back to ILS. Click Confirm.
  5. The item can now be placed on the Hold Shelf to await patron use. The patron will receive a pickup notification.

Checking items out from the Reading Room

  1. Change your Library location to “X Library – X Reading Room”
  2. Go to Fulfillment > Manage Patron Services
  3. Bring up patron information using their barcode or NetID, Click Go.
  4. Scan barcode on the yellow band, Click OK.
  5. Confirmation Message will appear with restrictions and final due date, click Confirm.
  6. Item is now checked out. Inform the patron that the item must stay on the premises, and the time that the item is due back at the circulation desk. Advise them to return the item directly to a staff member (rather than in a drop box).

Checking in at the Reading Room 

  1. Change your Library location to “X Library – X Reading Room”
  2. Go to Fulfillment > Return Items [DO NOT USE "SCAN IN ITEMS"]
  3. Ask the patron if they will need to use the material again. If YES, continue to step 4. If NO, skip to step 7.
  4. In Manage Item Returns select “Not Final” from Check in mode.  Scan item barcode, Click OK.
  5. Confirmation Message will appear with restrictions and final due date, click Confirm.
  6. You will be prompted to reshelve this item, Click OK.
  7. In Manage Item Returns select “Final” from Check in mode. Scan item barcode, Click OK
  8. Confirmation Message will appear with restrictions and final due date, click Confirm.
  9. The Item’s destination will appear, click OK. The item is now in transit to the Resource Sharing Library. 
  10. Box the item and return to ILS-TSB

Processing RSL items for Reading Room (with pictures)