Skip to Main Content

LibAnswers Training Manual

Answering Tickets

answer

  1. Question Information: Question ID, status, and queue.
  2. Ownership Information: If you claimed the question, you'll see your own name here and the option to unclaim (this will return it to the queue).
  3. Patron Information: Click (i) icon to see additional information about the patron, including affiliation and previously asked questions.
  4. Edit Question: Click the gear icon to edit question or patron information (helpful if patron mistyped their email address).
  5. Tags: Ignore; this feature is not currently in use.
  6. Reuse Answers: Allows you to pull from Answers and FAQs already stored in the system.
  7. Helpful Tools: Search LibAnswers, Google, or the Library Catalog.
  8. Web Shortcuts: Quick links to library information.
  9. Reply: Enter your reply in the text editor or select a canned response from the macro menu.
  10. Post an Internal Note: Add an internal staff note or discuss the ticket with colleagues.
  11. Assign/Transfer: Assign the ticket to a colleague or transfer it to another queue. See Transferring Tickets.
  12. Add Links: Add links to related resources to your response.
  13. Add Files: Attach files to your response. Up to 5MB per file. Files are available for three months after they are uploaded.
  14. CC Answer To: Copy colleagues on a question. Their replies will be added to the ticket. (Note: You are automatically copied on all questions you answer.)
  15. Add to FAQ Group: Ignore; this feature is not currently in use.
  16. Add to Analytics: Ignore; this feature is not currently in use.
  17. Submit Ticket & Status:
    • New: Nothing has been done yet with the ticket
    • Open: Ticket has been claimed but you still need to reply to the patron
    • Pending: Indicates that you're waiting for or expecting a response from the patron
    • Closed: Indicates that the question has been answered
  18. Save Draft: Save response as a draft.
  19. Preview Email: Preview response before sending.
  20. Cancel: Abort response.