Fulfillment Documentation Guide

• Instructions for creating brief citations (e-reserves, professor copies, and links out)
  • If you need to edit or delete a brief citation, email cataloging@rutgers.libanswers.com
  • Processing Personal Copies for Course Reserves
  • FTP instructions for RUL-owned computer
  • FTP instructions for personal computer
• Instructions for creating repository citations (for items that are in our catalog)
• Booking procedure
• Fixing the 1969 Bug
• Looking up reserves by barcode
• Attaching a Reading List to Multiple Courses in Alma
• Processing a Reading List Received through Leganto
• Creating Electronic Citations for Leganto

Revise https://www.libraries.rutgers.edu/rul/staff/access_serv/reserves/converting_files_to_PDF.pdf

Sample letter to faculty

Reserves Training Powerpoint (12/4/20)

Course reserves are accessible via the "reading list" tool in Canvas. Information on installing and using the tool is available here: https://libguides.rutgers.edu/readinglist

Individual citations may be available by searching QuickSearch, while course information can be searched on the Leganto search page. 

A workshop on helping students find course reserves after the course reserves scope sunset was held January 15, 2021:

• Session recording
• Session slides

Best Available Copy Stamp

End of Section Stamp

Copyright Stamp

https://www.libraries.rutgers.edu/copyright

The e-content central forum on course reserves processes was held on August 26, 2020. The annotated slides and a copy of the full workflow in pdf format are below:

Redesigning Reserves Powerpoint (week of 10/26/20)

Redesigning Reserves Scenarios Powerpoint (week of 11/30/20)

Redesigning Reserves Liaisons/Selectors & Reserves Communication Powerpoint (week of 1/18/21)

Boilerplate Emails for Instructors:

• Reserves request form Leganto intro
• Complete reading list- Leganto enabled?
• Engaging liaisons at an acquisitions and copyright end point

Managing List Statuses:

• Processing a Reading List Received through Leganto
• Setting Up a New Reading List and Managing Reading Lists
• Ex Libris documentation: Working on Reading Lists and Adding Citations

Reserves Request Form: for instructors to use when submitting reserves requests

Monograph Request Form: for requesting the purchase of books

Media Request Form: for requesting the purchase or license extension of videos and media

Acquisitions queue (acquisitions@rutgers.libanswers.com): Email the acquisitions queue if you need a status update or have a question about submissions on the media or monograph request form.

Copyright queue (copyright@rutgers.libanswers.com): Email the copyright queue if you have a chapter scanning request that exceeds one chapter or for other copyright questions around course reserves.

• Guide for Instructors: This guide features documentation aimed at faculty and instructors. Videos and step-by-step documentation demonstrate how to add the reading lists tool in Canvas and start adding materials.
• Leganto Promotional Materials: This folder has promotional brochures, handouts, presentations, and boilerplate emails for promoting Leganto.
• Processing Leganto Reading Lists Documentation: This step-by-step instructional guide outlines the processing steps after a Leganto reading list is assigned to you in Alma. 

Fall (import starts in mid-July) 8/1/yr - 12/31/yr 
Winter (import starts in mid-October) 11/1/yr - 1/31/yr 
Spring (import starts in mid-November) 12/1/yr - 5/31/yr 
Summer (import starts in mid-April) 5/1/yr - 8/31/yr