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Training & Information Guide for the Mathematical Sciences & Physics Library: A. Departments and Functions

Guide to information for library staff only

Orientation Directions

Please take some time to review the following carefully!  We want you to have a successful and rewarding job experience here at the Math/Physics Library, and following these guidelines assures that you know and understand what is expected of you...and knowing is half the battle!



Billing is the collection of payments such as recall fines and lost copy replacement fees.  Billing staff are also responsible for the placement of academic holds and processing claims returns. Hourly employees do not handle any of the responsibilities of billing or cash transactions at a service desk.

  • Circulation Desk

The circulation desk primarily involves checking out materials to patrons and checking back in items that are returned.  There will often be times when you will need to provide further assistance such as helping a first-time user check out books, explaining borrowing privileges and library policies, providing guest users with their password, or giving directional information.

  • Collection Management

Collection Management is responsible for shelving, searching, shifting, sorting and weeding materials in the book stacks to maintain the integrity of the collection.

  • Fordham Commons/Lab

The Fordham Commons at the Douglass Library consists of 13 computers (mostly Mac) that have software to enable users to produce multimedia projects.  These include software for video editing, music production, photo editing, graphics creation, music notation, 3D design and modeling software, and many others.  Hardware is also available to enable users to digitize video, audio cassettes and records, as well as a large format scanner.  Additional hardware is available for loan at the Circulation Desk.  The Fordham Lab has most of the same software, and has musical keyboards attached to the computers.  The Fordham Lab is open when classes are not being held in the space.

  • Media

The Media Service Point maintains the Libraries' collection of visual resources in New Brunswick, along with the audio recordings of the Laurie Performing Arts Library. Hourly employees working at Media will assist patrons at the Media Public Service Desk, which includes answering the office phones, operating video playback equipment, and circulating audio-visual materials.  Specific tasks may also include shelving, searching and retrieval of library materials, as well as general clerical duties to support the department.

  • Reserves

Reserves are materials that professors ask the Libraries to make available for their students to check out or use within the library. These materials may be provided by the professor or requested from the Libraries.  A large percentage of reserve materials are also available through electronic reserves, which allow students to access essential course materials without having to come to the library. Sometimes instruction must be provided for first-time patrons on how to use Quicksearch to look up reserve materials. 

  • Rutgers Delivery Service (RDS) and Resource Sharing

Hourly Employees working in RDS or Resource Sharing will process patron requests from the Libraries catalog or from one of our consortiums. These requested items may be held at the owning library’s Circulation Desk, sent to another library, or shipped to an off-campus site for pick-up.


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