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Federal Agencies Public Access Policies: Home

This guide is intended for use by the researchers at Rutgers University. It covers an overview and requirements of the policy, addressing copyright issues, submission methods, citing PMCID, and how to manage compliance.

About This Guide

This guide is intended for use by the researchers at Rutgers University on compliance with federal funding agencies public access policies, focusing on NIH Public Access Policy (PAP). The content of this guide is outlined below:

  • Links to Federal funding agencies' public access policies
  • Understanding NIH PAP
  • How to comply with NIH PAP
-  Address Copyright Issues

- Submission Methods

- Citing PMCID

  • Managing Compliance
  • Contact Information
It also posts news on NIH and other federal agencies' public access policies as well as other related news.

NIH Public Access Policy Reqirements

NIH Public Access Policy requires:

  • Effective April 8, 2008, all investigators funded by the NIH must submit or have submitted for them to the NLM’s PubMed Central (PMC, NIH's free full text repository of biomedical and life sciences journal literature) an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication. The final published paper must be made publicly available in PMC no later than 12 months after the official date of publication in a manner consistent with copyright law. 
  • As of May 25, 2008, NIH applications, proposals and progress reports must include the PubMed Central reference number (PMCID) when citing an article that falls under the policy and is authored or co-authored by the investigator, or arose from the investigator's NIH award. This policy includes applications, proposals and progress reports submitted to the NIH for the May 25, 2008 due date and subsequent due dates.
  • Effective July 23, 2013, PIs and PD's must use My NCBI's "My Bibliography" tool to manage their bibliographies.

Failure to comply with the NIH Public Access Policy could result in discontinuation of funding or no future funding.

Rutgers University Libraries provide support for NIH Public Access Policy compliance and assistance to authors who have questions about the policy or need assistance in finding publisher policies, submission methods, PMCID numbers, or other information. Email to: for additional information, questions, and support.


Posted on January 26, 2016

NIH Adjusts Salary Cap for Grants, Cooperative Agreements, and Contracts 
"For FY 2016, the Consolidated Appropriations Act, 2016 (Public Law 114-113), signed into law on December 18, 2015, restricts the amount of direct salary to Executive Level II of the Federal Executive pay scale. The Executive Level II salary is currently set at $183,300, increasing to $185,100 effective January 10, 2016." To view the complete NIH Notice. click here.

Posted on April 14, 2015

For Rutgers Researchers: NIH Proposals - RAPSS Use (Mandatory Starting April 29)

April 29 is the go-live date for the new Rutgers Research Administration and Proposal Submission System (RAPSS). [RAPSS initially will be used only for new NIH proposals; it cannot be   used for non-competing continuations, supplements, etc.].

Mandatory: All proposals for new NIH grants, beginning with those due June 5 must be submitted via RAPSS.

Recommended: Everyone intending to submit a new NIH proposal due June 5 should attend a RAPSS training session.

NEW: additional training sessions added in May on all three campuses. More information on training schedule is available at:


Posted on March 11, 2015

On March 11, 2015, NPR All Things Considered aired a piece of news that according to a study in this week's NEJM (N Engl J Med 2015; 372:1031-1039 March 12, 2015, DOI: 10.1056/NEJMsa1409364), many scientistis failed to report results to in a timely fashion during the study period, as required by FDAAA 801 (Section 801 of the Food and Drug Administration Amendments act). To listen to this piece from All Things Considered, click here.



Research Services Librarian; ORCID:

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