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- Don’t overload your slides with too much text or data.
- FOCUS. In general, using a few powerful slides is the aim.
- Let the picture or graphic tell the story. Avoid text.
- Type key words in the PowerPoint Notes area listing what to say when displaying the slide. The notes are printable and do not appear on the slides.
- Number your slides and give them a title.
- Use the “summary slide” feature in slide sorter view to prepare an Agenda or Table of Contents slide.
- Prepare a company logo slide for your presentation.
- You can add a logo and other graphics to every slide using the slide master feature.
- Proofread everything, including visuals and numbers.
- Keep “like” topics together
- Strive for similar line lengths for text.
- A font size of 28 to 34 in a bold is recommended for subtitles.
- The title default size is 44
- Use a san serif font for titles
- Use clear, simple visuals. Graphics should make a key concept clearer
- Use contrast: light on dark or dark on light.
- Place your graphics in a similar location within each screen.
- To temporarily clear the screen press W or B during the presentation. Press Enter to resume the presentation.
- Font size must be large enough to be easily read. Size 28 to 34 with a bold font is recommended.
- It is distracting if you use a wide a variety of fonts.
- Overuse of text is a common mistake.
- Too much text makes the slide unreadable. You may just as well show a blank slide. Stick to a few key words.
- If your audience is reading the slides they are not paying attention to you. If possible, make your point with graphics instead of text.
- You can use the Word Art feature in Powerpoint, or a clip art image of a sign, to convey text in a more interesting way.
- Numbers are usually confusing to the audience. Use as few as possible and allow extra time for the audience to do the math.
- Numbers should never be ultra precise:
- “Anticipated Revenues of $660,101.83” looks silly. Are your numbers that accurate? Just say $660 thousand.
- “The Break Even Point is 1048.17 units”. Are you selling fractions of a unit?
- Don’t show pennies. Cost per unit is about the only time you would need to show pennies.
- If you have more than 12-15 numbers on a slide, that’s probably too many.
- Using only one number per sentence helps the audience absorb the data.
- Use the same scale for numbers on a slide. Don’t compare thousands to millions.
- Cite your source on the same slide as the statistic, using a smaller size font.
- Charts need to be clearly labeled. You can make more interesting charts by adding elements from the drawing toolbar.
- Numbers in tables are both hard to see and to understand. There is usually a better way to present your numerical data than with columns and rows of numbers. Get creative!
- PowerPoint deletes portions of charts and worksheets that are imported from Excel, keeping only the leftmost 5.5 inches.
- The background of a slide should never distract from the presentation.
- Using the default white background is hard on the viewer’s eyes. You can easily add a design style or a color to the background.
- Backgrounds that are light colored with dark text, or vice versa, look good. A dark background with white font reduces glare.
- Colors appear lighter when projected. Pale colors often appear as white.
- Consistent backgrounds add to a professional appearance.
- For a long presentation, you may want to change background designs when shifting to a new topic or section.
- Sounds and transition effects can be annoying. Use sparingly.
- Animation effects can be interesting when used in moderation.
- Too much animation is distracting.
- Consider using animated clip art
- Consider using custom animation
- You can insert video and audio clips into PowerPoint.
- You can also insert hyperlinks.