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NIH Public Access Policy: Home

This guide is intended for use by the researchers at Rutgers University. It covers an overview and requirements of the policy, addressing copyright issues, submission methods, citing PMCID, and how to manage compliance.


Posted on April 14, 2015

For Rutgers Researchers: NIH Proposals - RAPSS Use (Mandatory Starting April 29)

April 29 is the go-live date for the new Rutgers Research Administration and Proposal Submission System (RAPSS). [RAPSS initially will be used only for new NIH proposals; it cannot be   used for non-competing continuations, supplements, etc.].

Mandatory: All proposals for new NIH grants, beginning with those due June 5 must be submitted via RAPSS.

Mandatory: Anyone intending to submit an NIH proposal due June 5 must immediately notify their grant specialist; the list is at:

Recommended: Everyone intending to submit a new NIH proposal due June 5 should attend a RAPSS training session.

NEW: additional training sessions added in May on all three campuses. More information on training schedule is available at:

Schedule, registration link, more info posted at:


Posted on March 11, 2015

On March 11, 2015, NPR All Things Considered aired a piece of news that according to a study in this week's NEJM (N Engl J Med 2015; 372:1031-1039 March 12, 2015, DOI: 10.1056/NEJMsa1409364), many scientistis failed to report results to in a timely fashion during the study period, as required by FDAAA 801 (Section 801 of the Food and Drug Administration Amendments act). To listen to this piece from All Things Considered, click here.


Posted in December 2014

In January 2015, the NIH Manuscript Submission (NIHMS) system will be getting a new look. To learn more about the new interface design and improvements see the NIHMS Update Announcement.

NIH Public Access Policy Reqirements

NIH Public Access Policy requires:

  • Effective April 8, 2008, all investigators funded by the NIH must submit or have submitted for them to the NLM’s PubMed Central (PMC, NIH's free full text repository of biomedical and life sciences journal literature) an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication. The final published paper must be made publicly available in PMC no later than 12 months after the official date of publication in a manner consistent with copyright law. 
  • As of May 25, 2008, NIH applications, proposals and progress reports must include the PubMed Central reference number (PMCID) when citing an article that falls under the policy and is authored or co-authored by the investigator, or arose from the investigator's NIH award. This policy includes applications, proposals and progress reports submitted to the NIH for the May 25, 2008 due date and subsequent due dates.
  • Effective July 23, 2013, PIs and PD's must use My NCBI's "My Bibliography" tool to manage their bibliographies.

Failure to comply with the NIH Public Access Policy could result in discontinuation of funding or no future funding.

Rutgers University Libraries provide support for NIH Public Access Policy compliance and assistance to authors who have questions about the policy or need assistance in finding publisher policies, submission methods, PMCID numbers, or other information. Email to: for additional information, questions, and support.

About This Guide

This guide is intended for use by the researchers at Rutgers University. The content of this guide is outlined below:

  • Understanding NIH Public Access Policy
  • How to Comply

Address Copyright Issues

Submission Methods

Citing PMCID

  • Managing Compliance
  • Contact Information
It also posts news on NIH and other federal agencies' public access policies as well as other related news.

Information & Education Librarian in Health Sciences

Yingting Zhang, MLS, AHIP
RWJ Library of the Health Sciences,
1 RWJ Place, PO Box 19, New Brunswick, NJ 08903; 732-235-7604 (tel), 732-235-7826 (fax)
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